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PROJECT ON ON-LINE COMPUTERISED
REGISTER OF MINING TENEMENTS SYSTEM
Background on the On-line
Computerised Register of Mining Tenement System
The On-line Computerised Register of Mining Tenement
System is intended to bring about computerization and automation in the
functioning at the State Directorates of Mining & Geology (DMG) of 11 States,
IBM, GSI and Ministry of Mines with a view to bring efficiency and transparency
in various processes and functions at the State and Central Government level as
the mining activities are monitored at both State and Central level. Over a
period of time, it was felt that a stand-alone system of this nature (as
presently available with IBM) would have limited utility, and there was a need
to expand the functional application and build in networking capabilities in the
system to enable the flow of data from the DMG to IBM, GSI to IBM and IBM to
Ministry of Mines and from IBM to mirror site (Disaster Management Centre
proposed to be set up at New Delhi). This is required both from the angle of
Management Information Systems (MIS) requirements and storage, collation,
analysis and transmission/sharing of textual information related to the mines
and minerals at State (DMG) and Central levels (IBM, GSI and Ministry of Mines).
Introduction to
the On-line Computerised Register of Mining Tenement
System
The Indian Bureau of Mines, a subordinate office under
the Ministry of Mines has conceptualized the project on the On-line Computerised
Register of Mining Tenement System to facilitate the Government organizations
and mining entrepreneurs to take decisions quickly by making available the
relevant data on the WEB.
Indian Bureau of Mines (IBM), a Central Government department is a subordinate
office under the Ministry of Mines. IBM is vested with administration of
Mineral Conservation and Development Rules, 1988 with an objective for
conservation of minerals and protection of environment. The major function of
IBM includes grant of approvals for mining plan and scheme of mining, inspection
of mines and collection of data on mines and minerals, inventory of lease hold
and free hold areas, assistance to the Central Government for revision of
royalty rates and other issues, providing technical consultancy on various
issues including beneficiation of low grade ore, etc. IBM is responsible for
maintaining data pertaining to mines and minerals at National level for minerals
other than coal, oil & natural gas, atomic minerals and minor minerals. For
this purpose IBM developed a Management Information System which has database
modules viz. National Mineral Inventory as per United Nations Framework
Classification (used for storing the data pertaining to mineral occurrences
within India), Mining leases (used to store data pertaining to mining leases
granted within India), Mines cum Production (used to store data reported by the
mine owners statutorily about production from various reporting mines in India),
Mineral Consumption (used to store data about the mineral consumed by various
mineral based industries), External Trade (used to store data related to export
and import of various mineral and metal commodities) , world Mineral
Intelligence (used to store data related to reserves of various minerals
occurring in different countries) and MCCM database (for storing data pertaining
tp inspections and approvals), etc.
In the present system, State Government grants the mineral concessions.
However, this procedure also requires approval of the Central Government at
various stages, as per Rule. The Central Government now intends to develop a
Computerised on-line Register of Mining Tenement System and integrate flow of
data for whole procedure of grant of concessions i.e. Reconnaissance Permit
(RP), Prospecting Licence (PL) and Mining Lease (ML) for better administration
of mineral resources in the country. The system will be developed as per the
recommendations of the Hooda Committee. The System will display physical location of every tenement in
the Geographical Information System (GIS) along with relevant attribute data.
The present database in IBM has many attributes, which are relevant to GIS
component, but these attributes need to be supplemented by additional data. For
this purpose, it becomes necessary to create additional database objects. All
these database objects will be called registry component. IBM also intends to
develop a web enabled database for facilitating the entrepreneurs to apply for
obtaining various types of mineral concessions (mining tenements) as per the
procedure described in Mineral Concession Rules, 1960. The online mining
tenement system would have geographical information (GIS) database with
geo-spatial data as well as registry component database with attribute data.
The GIS component will be based on village cadastral map on 1:4000 scales and
the registry component database on appropriate database platform.
The GIS component shall have thematic layers of geology, infrastructure, forest,
lease/licence/permit maps, etc. along with all relevant spatial and attribute
data. The registry component shall be so designed and developed so that it will
be integrated with the existing IBM databases, as mentioned above, and also the
GIS component to be designed under this project. The Registry component and GIS component will be seamlessly
integrated with appropriate references of a particular mineral
concession/tenement. Finally, it is expected to display physical outline of
every tenement, appropriately geographically placed on the globe along with its
attribute and spatial data, i.e., name of the lessee/applicant, extent of the
area, village, taluk/sub division, district, mineral, date of grant/expiry, date
of application, etc. drawn from both the registry and GIS databases.
The integrated system will be hosted on the Internet for viewing and querying by
Internet client.
This is an effort of the Government of India to modernize
the information system on mines and minerals enhancing outcomes in the areas of
grant of mineral concessions and other relevant information related therewith
from various organisatios engaged in the mining field and on-line information
gathering, and its dissemination among various Government organizations across
the country and also to public, entrepreneurs, Universities, R&D organizations,
etc. in enhancing Citizen Services. The On-line Computerised Register of Mining
Tenement System aims at creating a comprehensive and integrated system for
enhancing the efficiency and effective dessimation of information at all levels
and especially at the Central and State Government level through adoption of
principles of data sharing, and creation of a nationwide networked
infrastructure for evolution of IT-enabled state-of-the-art WEB enabled database
and GIS system with the following objectives:
Goals and Objectives of the On-line Computerised Register of Mining Tenement
System
The Regulatory
framework deals with grant of mineral concessions to any individual or company
for search of minerals as well as exploitation of mineral resources. Occurrence
of mineral deposits is spread over the entire length and breadth of the country
that has different geomorphologic conditions and geological history, topography,
forests, tribal areas etc. The grant of concessions is a two-tier system
involving Central and State Government and demands compliance of statutes before
grant of mineral concessions. This calls for development of a system that is
interactive and comprehensive so that information is available online to all
concerned.
IBM
proposes to develop an Online Mining Tenement System that is expected to display
the details of application under process, ownership and details of area granted,
mineral worked, period of the concession, taxes, compliance of Rules and
Regulations, area available for grant of concession, quality and quantity of the
ore deposit, area relinquished after reconnaissance or prospecting operations,
details of infrastructure, land details with ownership status, etc. The proposed
system shall facilitate for submission of applications for grant of mining
tenements on-line, submission of fees on-line and also facilitate submission of
various statutory return and processing the same on-line. The database system
needs to be developed in such a way as to create a database, which will be
linked and synchronised with the already existing databases of IBM. The system
is expected to be user friendly to provide information on all attribute data
included along with GIS data, if any. The databases of IBM are on Oracle
version 10g in the back end and application software is developed using forms
and reports version 6.0 of Developer 2000. The present system is functioning of
Client-Server architecture. The new proposed system shall be web enabled with
database server preferably latest version of Oracle and an application server.
The database server shall be integrated with GIS server and shall be in a
position to
retrieve graphical information as well as relevant attribute data to display
geographical output along with all relevant attribute data. Public access to the
system will be given as per policy of the Govt.
The Scope of the On-line Computerised Register of Mining Tenement System
The scope of the On-line Computerised Register of
Mining Tenement System spans over mineral States of
Andhra Pradesh,
Chhattisgarh, Goa, Gujarat, Jharkhand, Karnataka, Kerala, Maharashtra, Madhya
Pradesh, Orissa, Rajasthan and Tamil Nadu.
The
On-line Computerised Register of Mining Tenement System project includes
connectivity of State DMG, GSI, IBM, Ministry of mines and mirror site (Disaster
Manage Centre). The nature of job may be broadly described as follows.
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Designing and development of
application software for data entry and conversion
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Defining database schema for
spatial (GIS) and registry data.
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Updating data (through ftp)
as majority of the database is not update intensive.
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Upgrading the existing
databases of IBM
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Designing and development of
registry database that shall be linked with the existing databases of IBM
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Designing and development of
registry database that shall be linked with GIS component
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Designing and development of
spatial (GIS) database that shall be linked with Registry component
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Designing and development of
web enabled applications for entering and retrieval of data and carry out
various functions on-line through Internet client.
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Linking of registry database
and GIS system/component.
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Design and develop a portal
to access data/ carry out various functions on-line.
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Provision for State wise /
District wise/Mineral wise display of data in graphical form along with
attribute data in respect of areas granted for various mineral concessions
/tenements and also the one available for grant of concessions, status of
application for concessions etc.
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Design
failsafe architecture and secured environment for the system.
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Provision for applying for
mining tenements on-line along with the provision to deposit the fees online.
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Provision for submission of various statutory returns on-line and processing
the same.
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Design
of business continuity plan.
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Design
the flow of data amongst various stakeholders like IBM, GSI, State
Governments, etc. i.e. flow of data from state government to central
government (Ministry of Mines, New Delhi, GSI, Kolkata, IBM, Nagpur) and vice
versa and finally to mirror site (disaster management centre), proposed to be
set up at New Delhi.
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Provision for DR as per BCP
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Identification of hardware,
software and network infrastructure for data transmission in accordance with
data volume, functionality and performance requirements.
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Identification of Hardware
and software
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Design of computer centers
at twelve locations in India
The scheme would finance the following components
under project.
(including PCs and peripherals),
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Procurement and installation of software
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Connectivity infrastructure, state-level Data Centres,
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Site preparation and commissioning,
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Capacity building and training
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Digitization of data,
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Data migration from State DMG systems and GSI system to the IBM and from
IBM to Ministry of Mines and mirror site (Disaster Management Centre).
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Maintenance of system for three years after commissioning
The project will be on turnkey basis.
Implementation Model
The Implementation Strategy for the project on the
On-line Computerised Register of Mining Tenement System has been devised keeping
in view the following considerations:
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Designing and development of
database as per the laid down procedures under Mineral Concession Rules, 1960
and adopted by the State DGM for discharging their functions.
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Need for ownership of the State
DMG of the overall program implementation, the infrastructure, application and
the database at the same time maintaining uniformity of information systems in
order to facilitate information sharing and availability at the national level.
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Need to undertake the
implementation of this large-scale project in a coordinated manner through
experienced implementation agencies by entrusting them with the responsibility
of end-to-end implementation with a clear set of deliverables.
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Need to synchronize the rollout
of the hardware and network components with the rollout of other equally
important soft components such as training, capacity building and change
management. Accordingly, the project on the On-line Computerised Register of
Mining Tenement System adopts a “Turnkey” approach for implementation.
Accordingly, all the implementation components at the state level are “bundled”
and contracted out to a single SDA who would act as a single point of contact
and accountability for the implementation and performance of the project on the
On-line Computerised Register of Mining Tenement System. The bundle of services
would include the following:
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The SDA would customize and implement the On-line
Computerised Register of Mining Tenement System application provided by IBM
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The SDA would develop and deploy additional
functionality that is scoped under the project on the On-line Computerised
Register of Mining Tenement System (for some of the additional functionality,
the IBM would provide the functional specifications to ensure standardization
across states).
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Procurement, installation and commissioning of
hardware (including PCs, peripherals, etc.) at offices of the State DMG, GSI,
IBM, Ministry of Mines and Mirror site (Disaster Management Center) including
site preparation.
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Procurement, deployment and commissioning of
communications infrastructure at offices of the State DMG, GSI, IBM, Ministry of
Mines and Mirror site (Disaster Management Center).
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Capacity building and training.
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Procurement, configuration and commissioning of
specialized infrastructure and applications as necessary.
The SDA would be held responsible for the outcomes of the
program and their payments would be linked to the progress of the project as
well as the outcomes of the program.
Database (Registry) Application
Software
On behalf of Ministry of Mines, IBM would provide all
states mentioned above with an On-line Computerised Register of Mining Tenement
System Application Software, which would be configured, customized, enhanced and
deployed to the States. IBM intends to engage the services of a professional
software development agency (SDA) to develop application software for the
project on the On-line Computerised Register of Mining Tenement System that
would be provided to all States. The SDA would design and develop the database,
GIS application and WEB enabled application software based on the functional
requirements specified by IBM. The SDA would also manage the database, GIS
application and WEB enabled application software for a period of three years.
IBM would select a SDA through a competitive bidding process, of which the first
step is the short-listing of software development agencies who would be invited
to bid for the development of On-line Computerised Register of Mining Tenement
System. The purpose of this EOI is to help in the short-listing software
development agencies that would be invited to bid for development of an On-line
Computerised Register of Mining Tenement System.
Outline of Scope of Work
The SDA that will be selected through this EOI and
subsequent RFP is expected to design, develop, and provide the database, GIS
application and WEB enabled application software for the State DMG as well as
for the IBM. The SDA will be responsible for supporting the System Integrator(s)
for the final implementation of the developed database, GIS application and WEB
enabled application software. The scope of this project covers design,
development, testing, enhancements, training, maintenance for a period of three
years and user/technical support for the main components of the database, GIS
application and WEB enabled application software hosted at State DMG, IBM,
Ministry of Mines and the mirror site (Disaster Management Center). The SDA
would also be required to create all required documentation including operations
manuals, technical manuals and user manuals. The SDA would be responsible for
providing training content, user/technical support, and deployment support to
the officers of the State DMG, IBM, GSI, NIC, etc. for configuration and
customization of the application.
i. State DMG: IBM, on behalf of Ministry of
Mines, would provide The On-line Computerised Register of Mining Tenement System
to States. The SDA would configure, customize, extend and deploy software and
hardware at each State. The SDA would be required to design, develop, test,
enhance and maintain database, GIS application and WEB enabled application
software for a period of three years.
ii. IBM, GSI, Ministry of Mines and Mirror Site
(Centre): This component of database, GIS
application and WEB enabled application software will be deployed at the Central
(GOI/Ministry of Mines, GSI and IBM) level that accepts/gathers/ collects data
from States and processes/ organises the same. The database, GIS application and
WEB enabled application software (Centre) would be deployed at IBM, Nagpur.
Relevant input, output and report formats and processing requirements would be
included as per the requirements of GOI/ GOI Agencies. The SDA would be required
to design, develop, test, enhance and maintain the database, GIS application and
WEB enabled application software. The SDA would also be required to create all
required documentation including operations manuals, technical manuals and user
manuals. The SDA would be responsible for providing training content,
user/technical support, and deployment support to IBM for central deployment.
The database, GIS application and WEB enabled application
software would be built as a platform to provide the basic framework to capture
information pertaining to mines and minerals while providing the states with the
flexibility to build their state specific applications around it and in addition
to it. The SDA would build the database, GIS application and WEB enabled
application software based on the Functional Requirements Specifications (FRS)
and Technical Architecture Guidelines provided by IBM on behalf of Ministry of
Mines. In doing so, the SDA would explore the option of leveraging to the
extent possible, existing applications, including the applications at IBM, State
DMG applications or any other applications in this domain. The SDA would be
required to design, develop, test, enhance and maintain database, GIS
application and WEB enabled application software for a period of three years.
Brief Functional Scope for the
Application Software (State)
The On-line Computerised Register of Mining Tenement
System would focus on functions related to the process of grant, renewal,
termination, determination of various mineral concessions as per the laid down
procedures in Mineral concession Rules, 1960 at the State level It would be a
web-enabled application designed to operate in low bandwidth and/or unreliable
connectivity scenarios. The On-line Computerised Register of Mining Tenement
System would cover the following indicative functionality:
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Registration for accessing the site
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Registration of applicants for grant / renewal of
mineral concessions and existing lessees
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Capturing the details of applicant / application for
grant of mineral concessions
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Displaying the relevant information to facilitate
applying/renewal for the mineral concession on-line.
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Display the status of application for grant / renewal
of mineral concessions.
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Reporting in textual and GIS form and MIS
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State / Central Government (Ministry of Mines) /
IBM/ GSI messaging system.
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Facilitate for on-line submission of various return to
IBM on-line.
In addition to the Application Software as mentioned
above, the SDA is expected to design, develop, and implement the WEB portal to
display the data from On-line Computerised Register of Mining Tenement System
both in textual and GIS form for the IBM. The Application Software will provide
the required functionality to the IBM for collating the information from the
various states and provide the necessary reports to the IBM in textual and GIS
form.
Brief Functional Scope for the
National Database at IBM at Central Level
This component is an application at the Central (GOI/Ministry
of Mines/IBM) level that accepts/gathers/collects data from States and
processes/organises the same. It analyses and reports on the information on a
national scale, acts a hub for information exchange between states and with
external agencies and serves the information, analysis and reporting needs of
Ministry of Mines. The On-line Computerised Register of Mining Tenement System
would be deployed at IBM. Relevant input, output and report formats and
processing requirements would be included as per the requirements of Ministry of
Mines/IBM/GOI Agencies. The IBM center would cover the following Indicative
functionality:
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Registration for accessing the site
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Registration of applicants for grant / renewal of
mineral concessions and existing lessees
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Capturing the details of applicant / application for
grant of mineral concessions
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Displaying the relevant information to facilitate
applying/renewal for the mineral concession on-line.
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Display the status of application for grant / renewal
of mineral concessions.
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Reporting in textual and GIS form and MIS
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State / Central Government (Ministry of Mines) /
IBM/ GSI messaging system.
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Facilitate for on-line submission of various return to
IBM on-line.
The SDA shall provide all source code to the IBM and
information / manuals pertaining to configuration, customization, enhancement
and maintenance of database, GIS application and WEB enabled application
software. The database, GIS application and WEB enabled application software
has to be built as a platform independent application so that it is easily
portable across platforms i.e. the application should be portable across
hardware, operating systems, database systems, enterprise platforms etc. It is
envisaged that database, GIS application and WEB enabled application software
would be a web application based on hybrid architecture, designed to operate in
low bandwidth and/or unreliable connectivity scenarios. Finally, the whole
system will be exclusive property of IBM and SDA will not have any right or
claim on it.
Outline of Scope of Services around
the On-line Computerised Register of Mining
Tenement System
The following are the indicative primary functions that
will be undertaken by the SDA:
1. Application Development
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Conduct System Study/ Field Study for assessment and
requirements gathering.
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Preparation of System Requirements Specifications
(SRS) based on the Functional
Requirements Specifications (FRS) provided by IBM on
behalf of Ministry of Mines.
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Preparation of design documents including High Level
Design and Detailed Design documents.
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Development of database, GIS application and WEB
enabled application software including User Interfaces
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Development of WEB enabled reports and forms as per
the security policy of the Government of India.
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Formulation of test plans.
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Testing of the configured solution.
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User Acceptance Testing and incorporating the feedback
into the solution.
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Final Testing of the solution including functional,
stress, and load testing.
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Getting the solution certified through a third party
agency identified by IBM.
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Project Management: the SDA would deliver
database, GIS application and WEB enabled application software under the overall
supervision of IBM, Ministry of Mines and NIC. The SDA would be responsible for
preparing and adhering to the detailed project plan, pre-determined timeliness
and quality of the various modules of the project on the On-line Computerised
Register of Mining Tenement System.
2. Data Migration Methodology and Tools
i. The SDA should prepare a Data migration plan
identifying data migration requirements and specifications for migrating data
from the State DMG to IBM, GSI to IBM, IBM to Ministry of Mines and IBM to
Mirror site (Disaster Management Centre).
Professional Services and Implementation Support for Deployment of
On-line Computerised Register of Mining Tenement
System
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Provide access to interim and final releases,
including code and related documentation
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Provide installation instructions and instructions for
general configuration of the system
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Provide server sizing, configuration, tuning, and
any additional guidelines required for the State DMG System and commissioning of
the same.
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Provide training (online content, presentations,
classroom training) on the installation, configuration and deployment of On-line Computerised Register of Mining Tenement System at the sites where such system
is already functioning and is in full operation.
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Preparation of detailed and comprehensive documents
including Operations manuals, technical literature and training materials
including training manuals, presentation decks and online materials.
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Provide details of Application Configuration
parameters and instructions for configuration of the same.
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Maintenance (bug fixes, release management) of
database, GIS application and WEB enabled application software.
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Develop an online MIS and repository for providing
centralized access to all documents, manuals, code, updates, training content,
and help documents.
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Incorporate feedback from States to enhance the
database, GIS application and WEB enabled application software.
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The SDA would help IBM in developing the internal
competency to take over the management of database, GIS application and WEB
enabled application software within a period of approximately 3 years from the
date of the completion of the project.
Application Management Services for State DMG towards database, GIS application
and WEB enabled application software
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The SDA would enhance and maintain (bug fixes,
enhancements) the database, GIS application and WEB enabled application software
for a period of approximately 3 years from the date of the completion of the
project after which IBM would takeover the management of State DMG’s database,
GIS application and WEB enabled application software.
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The SDA should work with IBM in preparing an exit
management plan. This must be reviewed and updated regularly till IBM takes over
the management of the application.
Outline of Scope of Services around
database, GIS application and WEB enabled
application software at IBM
(Central level)
The following are the indicative primary functions
that will be undertaken by the SDA:
1. Application Development of
database, GIS application and WEB enabled application
software
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Preparation of System Requirements Specifications
(SRS) based on the Functional
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Requirements Specifications (FRS) provided by IBM on
behalf of Ministry of Mines and after determining to what extent existing
applications could be leveraged.
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Preparation of design documents including High Level
Design and Detailed Design documents
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Development of database, GIS application and WEB
enabled application software
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Development of web enabled reports and forms as
required
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Formulation of test plans
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Testing of the configured solution
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User Acceptance Testing and incorporating the feedback
into the solution.
-
Final Testing of the solution including functional,
stress, and load testing.
-
Getting the solution certified through a third party
agency identified by IBM.
-
Project Management: the SDA would deliver database,
GIS application and WEB enabled application software under the overall
supervision of IBM, Ministry of Mines and NIC. They would be responsible for
preparing and adhering to the detailed project plan and the timeliness and
quality of the various modules of database, GIS application and WEB enabled
application software.
2. Data Migration Services
Data migration services for migrating the data from
the existing systems in operation including:
i. The SDA should prepare a Data migration plan
identifying data migration requirements and specifications for migrating data
from the existing systems in operation at the IBM.
3. Training Service for database, GIS application and
WEB enabled application software for IBM
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User training to different user groups at IBM and GSI based on the nature of usage
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The SDA would help IBM in developing the internal
competency to take over the management of database, GIS application and WEB
enabled application software within a period of approximately 3 years from the
commencement of the engagement.
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Develop an online
repository for providing centralized access to all documents, manuals, code,
updates, training content, and help documents.
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Provision of detailed and comprehensive documents for
the above stages including
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Operations manuals, User manuals and Technical literature
and training materials including training manuals, presentation decks and online
materials.
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Provide training (online content, presentations,
classroom training) on the installation, configuration and deployment of On-line Computerised Register of Mining Tenement System at the sites where such system
is already functioning and is in full operation.
4. Implementation Support for database, GIS
application and WEB enabled application software
i. The SDA would provide IBM and any other agencies
involved with the project all the support necessary in deploying the application
at IBM. This support would include but is not limited to helping to create and
test the production environment at IBM, deployment of database, GIS application
and WEB enabled application software, integration testing and acceptance
testing.
5. Application Management Services for database, GIS
application and WEB enabled application software
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The SDA would enhance and maintain the database,
GIS application and WEB enabled application software for a period of up to 3
years from the date of the commencement of the engagement, after which NCRB
would takeover the project.
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The SDA should work with
IBM in preparing an exit management plan. This must be reviewed and updated
regularly till IBM takes over the management of the database, GIS application
and WEB enabled application software.
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